Maggie Cole's Event Coordinator

EVENT CONTRACTOR

My purpose is to bring forth ideas and proposals to produce events and programs that inspire and encourage an organization and community at large to participate. My intention is to provide programs in which excellence is the standard, joy and connection is experienced, community participation is encouraged and financial management is a solid foundation.

Duties and Responsibilities

Prior to Event

Provide a business plan to appropriate contacts with updates as needed
Indicate need for space on calendar, rooms needed, personnel needed
Establish parking requirements and present plan for same
Create a Project Team, leaders and volunteer roster
Establish communication with orgasnization, team, presenters, etc.
Coordinate all aspects of production, sound, facilities
Coordinate stage design and decor with presenter and facilities
Establish the location of all materials needed for event
Follow up to insure that all bases are covered prior to event

Event

Communicate with staff, facility, sound, stage personnel, project team and presenters, targeted check-ins, prayer, meetings when called for
Set stage to meet the needs of presenter, artists, etc.
Liaison between committee, staff, presenter
Training to use volunteers effectively
Communicate clearly with staff & volunteers for facility needs, clean up
Maintain overall facility integrity.

Post Event Activities

Follow up with staff, volunteers, what worked, what needs work
Follow up with presenters, feedback, comments, etc.
Make changes when needed to upgrade service, presentation, performance

Acknowledge all participants with gratitude and appreciation
Receive any and all feedback from staff, project team and volunteers
Follow up financial matters
Celebrate the Success

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